SharePoint
SharePoint is Microsoft 365's place for shared, structured, and published information. It brings sites, pages, lists, libraries, permissions, and publishing patterns together without making every visitor work in the same way.
Best For
Use SharePoint for intranet content, document libraries, published information, structured lists, team sites, and organization resources.
What is SharePoint
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Be Careful With
SharePoint can become messy when ownership is unclear. Every important site, library, list, and page needs an owner, a purpose, and a lifecycle. Do not use a homepage to copy content that already has a managed source.
Permissions: Prefer Inheritance
Let libraries, lists, pages, and items inherit their permissions from the site whenever possible. This gives people a predictable experience and lets owners review access in one place. Break inheritance only for a documented, genuinely different audience, with a named owner who reviews that exception.
Add Purview For Information Policy
SharePoint provides the sites, libraries, metadata, versions, and permissions used to manage documents. When information also needs organization-wide classification, protection, retention, records, investigation, or compliance controls, add Microsoft Purview. Use Which Microsoft Purview Solution Should You Use? to select the control without treating Purview as a replacement for clear SharePoint structure and ownership.
Learn How SharePoint Works
Start with the structure behind a site, then see how a page brings that information together, and finally follow what happens for a visitor opening a homepage.
- Sites, Libraries, Lists, and Permissions
- How a SharePoint Page Is Built
- What Happens When You Open a SharePoint Home Page?