Sway, PowerPoint, Or SharePoint?

These tools can all present information, but they serve different publishing moments.

Quick Answer

Use PowerPoint for live or narrated presentations. Use Sway for lightweight web-style storytelling. Use SharePoint when the content should be official, findable, governed, and part of a site.

Use PowerPoint When

PowerPoint is best when a person presents the story. It supports meetings, workshops, training sessions, sales conversations, and downloadable decks.

The deck can later be shared, but the format assumes a presentation flow.

Use Sway When

Sway is useful for simple, visually guided stories that people read on their own. It works well for newsletters, event recaps, onboarding stories, and lightweight explainers.

Use it when you want a more fluid web experience without building a SharePoint page.

Use SharePoint When

SharePoint is the better choice when the content is part of an intranet, knowledge base, policy set, or official communication channel.

Use it when ownership, permissions, search, navigation, and lifecycle matter.

A Useful Rule

If the content will be presented, start in PowerPoint. If it will be read as a standalone story, consider Sway. If it must become official organization content, publish it in SharePoint.