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External Sharing

External sharing lets people collaborate with people outside the organization, but it should match the sensitivity of the work.

Why It Matters​

People often share externally because it is the fastest path. Governance should make the right path clear, not simply block collaboration.

Practical Guidance​

Use specific people links when access should be limited. Avoid broad anonymous sharing for sensitive or long-lived content. Move externally shared team work into a proper team or site when it becomes ongoing.

Ownership Questions​

Who owns the shared content? How long should access last? Who reviews external access? What should happen when the project ends?

External sharing is manageable when those questions have clear answers.