6 docs tagged with "files"

Document collaboration usually moves through stages: personal draft, short review, team collaboration, and publication.

Reorganize before you migrate. A file server is usually arranged around drives, folders, and inherited permissions. SharePoint works best when its structure reflects purpose, ownership, collaboration, access, and information lifecycle.

Use OneDrive for work files that you own, including drafts you share for feedback. Move a file to an owned Team or SharePoint site when colleagues need to maintain it as part of their regular work.

A SharePoint site is a shared place with a purpose: for example, a department site, a project site, or an intranet area. It contains the information and controls needed for that purpose.

Choose the boundary before you choose the layout. Use a site when ownership or access changes, a library when the content management pattern changes, a folder for a familiar route, and metadata when people need more than one way to find the same documents.

Choosing where a file lives is really choosing who owns it, who should work on it, and how stable it needs to be.